Grow Your Admissions with Less Time and Effort

Child Care Admissions CRM

Grow Your Admissions with Less Time and Effort

Montessori Admissions CRM

Do you struggle with...

Managing inquiries and follow-ups efficiently?

Keeping track of child and family information?

Communicating effectively with prospective and current families?

Organizing tours and enrollment processes?

Analyzing and improving your admissions strategy?

Our Child Care Admissions CRM can help.

In the fast-paced world of childcare services, staying organized and responsive is key to success. Our Child Care Admissions CRM is designed to address these challenges head-on. By automating inquiries, streamlining communication, and organizing essential data, our CRM solution ensures no opportunity is missed. It simplifies the admissions process, from initial contact to enrollment, making it easier for families to connect with your facility. With our CRM, you can focus more on providing exceptional care and less on the paperwork, driving growth and enhancing parent satisfaction.

What’s a CRM?

CRM, or Customer Relationship Management, is a technology for managing all your company's relationships and interactions with prospective and current customers. For childcare facilities, a CRM is not just a tool; it's a game-changer. It enables you to maintain detailed records of children and their families, track communication, manage enrollment processes, and analyze your admissions strategy for continuous improvement. A well-implemented CRM can significantly enhance your facility's operational efficiency, improve family satisfaction, and ultimately, increase enrollment rates. By centralizing data and automating routine tasks, a CRM empowers you to deliver personalized, high-quality service that sets your childcare facility apart.

Why It's Important for Childcare Facilities

In the competitive field of childcare, leveraging a CRM system can give you a distinct advantage. It allows for a more personalized approach to each family, ensuring that their needs and concerns are addressed promptly and effectively. Additionally, a CRM can provide invaluable insights into your admissions process, helping you identify areas for improvement and optimize your strategies for better results. Implementing a CRM is not just about technology adoption; it's about enhancing the quality of care and service you provide to families, making your facility a preferred choice for childcare.

This structure aims to guide potential clients through understanding their own needs, how your CRM service can meet those needs, and the broader importance of CRM systems in the childcare industry, all while being optimized for search engines through strategic keyword placement and relevant content.

Automatically Respond to Inquiries

We’ll custom design your website’s general inquiry form in the CRM and then embed it so that it seamlessly integrates with your website. Our advanced CRM handles everything automatically.

For example, it can:

Respond via email or text thanking the visitor for their interest and letting them know that you’ll be in touch soon

Schedule Tours and Send Reminders

How many times have you gone back and forth with a prospective parent to schedule a tour? With our CRM, you define your tour schedule and then let your website visitors schedule themselves based on your availability.

The CRM automatically confirms the appointment, adds it to your Google calendar, and sends reminders to your prospective parent either by email or text message. It also allows them to reschedule or cancel the appointment. Automatically..

Deliver Information Directly to a Parent’s Inbox

You have valuable content that you want to share with your website visitors, such as your tuition rates or an informational article. We call this a lead generator—compelling information that requires the visitor to enter their contact information to access. By offering valuable content via a form request, you can deliver it directly to their inbox. And in return, you have their contact information.

Send a Series of Educational Emails

Once you have captured an interested parent’s email, you can send them a series of emails over several days or weeks. Introduce your facility, describe what sets your educational approach apart, and encourage them to schedule a tour. This is what we call an email nurture campaign. All of these emails are personalized and sent automatically based on a schedule that you define.

Track Students through your Admissions Pipeline

At any time, you may have several prospective students at different points in your admissions pipeline. Who is scheduled for a tour? Who has submitted an application? You can easily track all prospects and applications through your admissions pipeline with our CRM, so you have a complete picture of the state of your admissions in one glance.

Market to Your Email List
Send a Series of Educational Emails

With the CRM continually and automatically adding interested parents to your ever-growing contact list, you can use that list to market your facility, always encouraging parents to take the next step. Whether you're hosting an Open House, publishing a blog, or sending out a regular newsletter, design compelling communications in the CRM and schedule them to send automatically.

Hosting an Open House? Design a compelling email invitation and send it to a designated list of contacts. Include an RSVP link, track who is coming, and send out reminders.

Publish a Blog? Automatically send out an email to let parents know your blog’s topic and encourage them to read it on your website. While they’re there, your well-designed website will encourage them to engage further with your school.

Send out a regular newsletter? Design an email newsletter in the CRM and schedule it to send to a list of your prospective parents automatically.